Patient Recruitment, Enrollment & Retention

Patient Recruitment, Enrollment & Retention

Planning & Preparation Trial Initiation Patient Recruitment, Enrollment & Retention Trial Execution & Monitoring Data Management & Analysis Study Close Out & Reporting

Effective recruitment and retention strategies help improve patient engagement, reduce dropout rates, and support successful trial delivery.

The WEP team will optimise patient recruitment and retention for trial success.

Patient recruitment, enrolment, and retention are among the most critical stages of a clinical trial. This stage ensures that:

  • Eligibility criteria and informed consent processes are clearly defined and effectively managed
  • Patient engagement strategies support timely recruitment and a positive participant experience
  • Retention efforts help minimise dropout rates, protect trial integrity, and support complete, reliable data

Optimising patient recruitment and retention for trial success

WEP has the tried and tested strategies in place, which help optimize recruitment efforts, enhance patient experience, and minimize dropout rates – driving the success of your study.

Patient Recruitment, Enrollment and Retention is the pivotal and most challenging phase of a clinical trial. Setting appropriate eligibility criteria, meeting informed consent requirements, and utilizing patient engagement strategies all play a crucial role in ensuring timely recruitment and maintaining patient engagement and retention. All of this is essential for trial integrity and data completeness.

Key tasks

Identify Eligible Participants

Patient recruitment is one of the most challenging components of any clinical trial. 80% of clinical trials fail to meet recruitment timelines and 30% of trials are terminated due to insufficient enrollment. The challenges stem from a combination of regulatory barriers, patient-related issues, and logistical complexities – WEP is here to help you overcome these with expert patient recruitment strategies.
Learn more

Screen & Enroll Eligible Participants

Effective screening and enrollment in clinical trial (CT) recruitment is vital to ensure patient safety, regulatory compliance, and trial success. Proper screening identifies suitable participants, minimizing risks and protocol deviations. Efficient enrollment enhances retention, reduces delays, and improves data quality. The WEP project team oversees a well-executed process that optimizes this process ultimately leading to faster and safer enrollment.
Learn more

Site Support & Management

We understand that having poorly managed sites is one of the biggest pain points for Sponsors and driving site engagement is vitally important for clinical trial success. To this end, WEP provides high-touch site management to support sites in retaining each subject while ensuring regulatory compliance, protocol adherence, patient safety, data quality, and a positive and engaged experience for each subject in the study. Our site support solutions are proactive, organized, and technology-driven, allowing us to provide dedicated, ongoing support, with open lines of communication and a commitment to continuous improvement.
Learn more

Patient Retention Strategies

Patient retention is crucial to ensuring the success of a clinical trial, as high dropout rates can lead to delays, increased costs, and compromised data integrity. WEP is committed to not only helping you find the right patients, but also helping you retain them throughout the full duration of the study. This will help you reduce costly trial delays & recruitment burdens, improve data integrity & compliance, enhance patient experience & satisfaction and strengthen site relationships
Learn more

Patient Concierge Service

WEP Patient Concierge Services provide personalized support to participants, enhancing their overall experience. These services typically include travel coordination, lodging assistance, appointment reminders, reimbursement processing, and emotional support. Overall, concierge services make clinical trial participation more patient-friendly, improving both recruitment and long-term retention.
Learn more

Nursing Services

At WEP, our Nursing Support Services provide specialized clinical trial support to ensure patient safety, protocol compliance, and high-quality data collection. Our experienced research nurses play a critical role in patient engagement, site coordination, and home healthcare support, helping sponsors run efficient and patient-centric clinical trials.
Learn more

Need more information?

Get in touch

Get in Touch

If you would like to chat with our team about our CRO Services, then please complete the form or contact us at:

[email protected]

We typically respond in under 24 hours.

Need more information?

Contact Us